Executive Coordinator

Job Number: 28127

Workplace Type: On-site

Employment Type: Contract

Position Title: Talent Position

External Description:

Executive Coordinator (Long-term Contract with Cisco)

Cisco’s VP+ Search COE is responsible for developing global strategies to hire exceptionally talented senior leaders. This includes providing Hiring Managers and candidates with high-touch and compelling experiences during the recruitment and hiring process. We're focused on building a scalable operation while working collaboratively and cross-functionally with key leaders across the company to develop creative and innovative solutions that support and sustain Cisco's growth.

Reporting to the Sr Mgr VP+ Search, the VP+ Search Coordinator is responsible for the administration of employment processes in accordance with Cisco's hiring guidelines and policies. S/he will provide support to the VP+ Search function in various, internal/external-facing aspects of employment from coordinating/scheduling all phases of interviews through the offer process and on-boarding. In this role s/he will interface w/the VP+ Recruiters, Hiring Managers, HR Partners and potential VP+ candidates/applicants. The VP+ Search Coordinator will contribute to the overall success of the VP+ Search function by providing a high level of customer service and quality throughout the Recruiting Process.

Responsibilities:
• Interview scheduling (internal and external candidates)
• Candidate Tracking (applications and feedback links) within Cisco’s Applicant Tracking System (Avature)
• Scheduling and arranging candidate travel 
• Escort VP+ candidates as needed during on-campus interviews, arrange escorts for remote campus interviews
• Ensure candidate tracking is compliant and accurate within Cisco’s Applicant Tracking System (Avature) to facilitate timely hires 
• Act as a point of compliance check for interview feedback prior to offer submission to ensure a quick offer turnaround
• Initiate background checks for external candidates
• Forward background check results to appropriate recruiter and notify candidate of completion
• Create offer letters and set necessary approval paths 
• Act as an “advocate” and point of contact for candidates once offer is accepted 
• Collect and review signed offer documents
• Perform Board activity in Avature
• Send out New Hire Welcome Kits to external new hires 
• Build cohesive relationships with E2E Staffing organizations to ensure all new hire activities are accurately completed and issues are identified and resolved at the earliest possible opportunity
• Track new hire data entry 
• Liaise with hiring managers to ensure they are preparing for new hire day one start – i.e.:
o Laptops ordered
o Work space assigned
o Phone ordered
o Mgr assigned point person for new hire first day 



Experience/Skills Required:
• Must be detail oriented, possess exceptional organizational and follow through skills, have the ability to multi-task, and manage the demands of simultaneous processes while still operating with a sense of urgency and thoroughness 
• Must be capable of managing multiple work priorities effectively, in order to meet tight deadlines is a must
• Must have previous experience working in an administrative or coordination capacity within an HR/Recruitment environment, interfacing mostly at the VP+ level
• Since this role handles very sensitive candidates and information, the ability to maintain a high level of confidentiality is imperative
• Must have the ability to work as part of a team, and provide flexible and efficient service 
• Expertise with MS-Outlook and appointment scheduling required
• A high attention to detail is of utmost importance
• Must exude executive presence, confidence and knowledge of Cisco
• Proven experience providing interview scheduling support in a fast-paced environment is required 
• Must have strong verbal/written communication, as well as, computer skills 
• Deep knowledge and understanding of the VP+ recruitment process is required
• Significant experience w/Cisco’s internal VP+ senior leadership and their administrative support is also required

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Location_formattedLocationLong: San Jose, California US