Office Services Coordinator

EDUCATION:

High school diploma or equivalent required

Associate’s degree in Business, Management, or Human Resources required

Bachelor’s degree in related field strongly preferred

EXPERIENCE:

2 + years of Office Supervisory experience

SKILLS REQUIRED/DUTIES ASSIGNED:

• interact with all levels of employees, property management, and external vendors
• ensures meeting rooms are in order
• provides support for meetings, and company events
• completes weekly building walkthrough to identify maintenance needs, and address accordingly
• submits building maintenance service tickets, and coordinates maintenance activities
• completes general maintenance repairs to furniture and building
• leads special projects for office updates or repairs
• coordinates internal office moves, and updates seating assignment spreadsheet
• completes monthly audit and update of seating assignment spreadsheet
• manages the card access system, and office key assignment following building access protocols
• manages building and employee signage updates
• assists in the mail room and provides backup as needed
• assists facilities manager with planning and implementation of organization and departmental goals
• other duties as assigned
• lease abstraction : critical dates, payment schedules, lease clauses
• real estate database administration : new property set-up, new vendor / contacts, data entry / updates
• monthly rent statement processing
• track receipt of lease documents and maintain physical & digital files; point person for COI requests
• open, sort incoming real estate mail
• point of contact for field office utilities
• customer service minded, task oriented self-starter
• organized with exceptional attention to detail
• ability to prioritize responsibilities
• ability to lift and move up to 50#’s
• team player
• excellent written and oral communication; understanding of commercial lease language
• working knowledge of MS Word & Excel