Administrative Assistant
Location: Tampa, Florida US
Notice
Job Number: 24713
Workplace Type: On-site
Employment Type: Full Time Associate
Position Title: RCD Administrative Assistant
External Description:
JOB SUMMARY:
- This position will provide administrative support to the office/practices by making them more efficient and productive
- Provides administrative/analytical support; specific operations/support role; project driven; exhibits some technical skills; provides some leadership and development of others
- Administrative Responsibilities
- Responsible for all projects assigned to team. Help meet established schedules and resolve technical or operational problems. Follows centralized functional projects.
- Provide administrative assistance to staff in their daily and special project duties
- Interact with candidates, client and employees throughout the recruiting process
- Inputting, updating and maintaining database(s) including resumes, contact information, client information, job orders, notes and hiring of candidates. Assist in maintaining the integrity of data
- Process, maintain and track employee expenses. Maintain proper documentation
- Create and revise start/end letters based on request of recruiter/practice
- Maintain, update and distribute job order tracking sheets based on needs of practice
- Assist with staffing payroll based on needs of practice
- Create marketing packets based on needs of practice
- Submit, track and review candidate background checks and drug screenings
- General administrative duties including scanning, copying, faxing, filing, typing correspondence and maintaining related paperwork
- Participate in preparation and follow-up for job fairs, business expos, etc…
- Responsible for maintaining ongoing inventory and ordering of office supplies and marketing materials
- Maintain appearance of office/lobby area daily
- Special projects as assigned by supervisor
- Front Desk/Reception Responsibilities
- Interact with candidates, clients and employees
- Answer incoming call and direct to employee/practice
- Maintain general office number voicemail box
- Meet and greet candidates and clients
- Handle outgoing and distribute incoming mail. File as needed
- Handle outgoing deliveries and distribute incoming packages
- Ensure proper front desk coverage
EDUCATION:
- High school diploma or equivalent required
- Some college preferred
EXPERIENCE:
- 2 – 4 years of administrative support experience in a high-volume, fast-paced office environment
SKILLS REQUIRED:
- Proficient with Microsoft Office tools including Word, Excel, PowerPoint
- Strong customer focus and customer service skills
- Excellent communication and organizational skills
- Ability to be a team player
- Ability to handle multiple job related tasks simultaneously
- Excellent time management skills, demonstrated sense of urgency
- Possess strong interpersonal skills and demonstrated ability to analyze, explain, and draw logical conclusions from complex operational, financial, regulatory and/or business data
- Experience describing and documenting specific requirements
- Must be detail oriented with a concern for quality expressed by continually initiating system and process improvements
City:
State:
Community / Marketing Title: Administrative Assistant
Company Profile:
EEO Employer Verbiage:
EEO Employer Verbiage Displays here
Location_formattedLocationLong: Tampa, Florida US